Senior Workplace Coordinator

• Your behind-the-scenes expert, keeping the office running smoothly and efficiently.
• Bringing great things to more people
• 3 x Permanent Full Time Opportunity, Located in: 2 x NSW (SYD CBD and Parramatta), 1 x Docklands

The opportunity to join our team

The Senior Workplace Coordinator is responsible for managing the daily operations of building services and infrastructure across our offices. This includes overseeing both planned and reactive maintenance, ensuring safety compliance, coordinating with external vendors, and maintaining workplace systems. The role is crucial in ensuring the workplace environment remains operational and adheres to safety regulations.

Key Responsibilities:

• Manage planned and reactive maintenance schedules for building infrastructure and services, ensuring efficient service resolution.
• Oversee technical building services, safety compliance, and liaise with external vendors for workplace-related services.
• Manage security systems, access control, parking registers, and compliance measures to maintain workplace security.
• Coordinate and oversee external service providers, ensuring vendors meet contractual obligations and SLAs for workplace services.
• Identify and implement workplace and operational improvements, collaborating with key stakeholders.
• Track and process invoices for Facilities Management, technology renewals, and security systems to ensure accurate financial oversight.
   

What you will bring:

• Proven experience in facilities management, property services, or a similar role.
• Experience in vendor and contract management, with strong liaison skills for external service providers.
• Knowledge of WHS standards and compliance, with experience in safety audits and risk assessments.
• Proficiency in managing workplace technologies, including access control and security systems.
• Strong organisational, communication, and interpersonal skills with a focus on safety, compliance, and functionality.
   

Make your move. Make your mark.

What gets us excited about working here? Helping people do more with their money. From those starting out to those retiring. As your team, we’ll show up for you and together we will create financial wellbeing for every Australian. Because we know people who are confident about their financial future live better lives

If this sounds like your kind of career, you sound like our kind of person. Here, you’ll be making a positive impact in people’s lives straightaway – and every day. The first point of contact for our clients whenever they need support.

Along the way, you’ll be free to learn new skills, grow, and get great things done. Around here, we like to call it “putting our fingerprints on the future”.

Showing up for every Australian

We’re one of Australia’s leading financial wellbeing organisations, helping people feel good about their money. This starts by helping our people feel good about working here. That means flexibility. Plenty of opportunity. And celebrating all the unique things that make you, you – what matters to you, matters to us.

To Apply

Read more about why you should join our team https://www.insigniafinancial.com.au/careers/working-with-us/why-join-our-team.

Applicants will be required to provide evidence of their eligibility to work in Australia, and at a minimum be required to undertake police and basic credit checks as a condition of employment.

Please note that applications from agencies will not be considered at this time.

We acknowledge and celebrate the richness that individual differences bring to our team. If you need assistance or an adjustment during the application process, please reach out and let us know.