Board Coordinator

• At Insignia Financial, your voice, ideas and individuality counts
• Location VIC or NSW with hybrid working arrangements
• Max Term Full-time role

The opportunity to join our team

This role is critical in providing solution focused business support, predominantly to the Company Secretary and the wider team, with exposure and support responsibilities for the Board/s and other high-profile and senior stakeholders.  In this pivotal role, you will support the Head of Trustee Governance and Company Secretary and provide a wide range of administrative services and support for the Trustee Board and Committees. The breadth of the role presents an opportunity for someone willing to learn and apply their skills across the governance function.

Key Responsibilities:

• Prepare, organise and coordinate Board and Committee meetings
• Collection and preparation of information for Board and Committee meetings.
• Preparation of Board and Committee agendas, and coordination and collation of Board and Committee papers and circular resolutions
• Preparing shell minutes and coordinate forward planning for Board and Committee meetings
• Distribution of Board and Committee packs, to Directors via Diligent Boards.
• Monitor matters arising.
• Undertake tasks arising from Board and Committee meetings.
• Maintain confidential records, registers and filing of board paper, correspondence, and related material for ease of retrieval.
• Perform adhoc duties as required, including but not limited to, process of invoices and expense claims for payment, on behalf of team members and directors, monitoring shared mailbox, assist with team onboarding/offboarding.

What you will bring

• Proven relevant work experience in similar coordination or administrative role, working with senior stakeholders in a large corporate environment.
• Experience dealing with senior Executives, Directors, and all levels of staff.
• Articulate, confident, calm under pressure and possess strong change and stakeholder management skills.
• Excellent problem-solving skills and interpersonal and communication skills (verbal/written)
• Exceptional attention to detail and ability to produce high quality output at speed.
• Ability to work as a member of a team as well as independently with minimal supervision.
• Ability to work under pressure, manage multiple tasks and prioritise deadlines under conflicting requirements.
• Strong organisational skills, to maintain rigour of reporting cycles and timelines.
• Proactive mindset and good at anticipating stakeholders’ needs.
• Superannuation knowledge advantageous

Make your move. Make your mark.

What gets us excited about working here? Helping people do more with their money. From those starting out to those retiring. As your team, we’ll show up for you and together we will create financial wellbeing for every Australian. Because we know people who are confident about their financial future live better lives

If this sounds like your kind of career, you sound like our kind of person. Here, you’ll be making a positive impact in people’s lives straightaway – and every day. The first point of contact for our clients whenever they need support.

Along the way, you’ll be free to learn new skills, grow, and get great things done. Around here, we like to call it “putting our fingerprints on the future”.

Showing up for every Australian

We’re one of Australia’s leading financial wellbeing organisations, helping people feel good about their money. This starts by helping our people feel good about working here. That means flexibility. Plenty of opportunity. And celebrating all the unique things that make you, you – what matters to you, matters to us.

To Apply

Read more here about why you should join our team.

Applicants will be required to provide evidence of their eligibility to work in Australia, and at a minimum be required to undertake police and basic credit checks as a condition of employment.

Please note that applications from agencies will not be considered at this time.

We acknowledge and celebrate the richness that individual differences bring to our team. If you need assistance or an adjustment during the application process, please reach out and let us know.